Reflecting on 2025: Growth, innovation and community for Xplor Education childcare software

As we wrap up 2025, we’re taking a moment to reflect on a year filled with progress, collaboration and meaningful impact across the early childhood education and care (ECEC) sector. From product enhancements to community events, it’s been a year shaped by the voices of educators, families and service leaders, and we’re so grateful to be on this journey with you as one of Australia’s top childcare software providers.

• Office (for admins) saw significant enhancements in 2025. Alongside smoother enrolments, attendance tracking and subsidy submissions, we introduced the new Finance Reconciliation Report, a powerful, centralised report that provides clear monthly financial insights. This update replaces multiple manual downloads with a single automated process, ensuring accuracy, transparency and audit readiness.
• • The report consolidates all key data points, including opening balances, fees, CCS, revenue adjustments and closing balances, into a single locked reporting period each month, thereby protecting data integrity and streamlining compliance.
  • We also improved the Locked Period Transaction Summary Report, now itemising CCS payments into debits and credits for greater clarity. 
  • Together, these updates provide services with faster access to financial insights and fewer reconciliation headaches, transforming a previously time-consuming task into an efficient and transparent process. 
• We also refined tools to support state-based kindergarten and preschool funding (NSW, VIC, ACT, QLD), enabling services to remain agile as policies shift and funding models evolve. 
• Playground (for educators) and Home (for families) have undergone major updates, enhancing how services capture, share and collaborate on the everyday moments that matter. 
  • The launch of Digital Signature Requests for Incident Records in the Home app enables families to securely sign incident reports in real-time, directly from their phones. 
  • This enhancement removes the delays and paperwork traditionally associated with incident acknowledgements, supporting faster compliance, stronger parent communication and smoother audits. 
  • Educators can still choose in-person signatures at pickup if preferred, maintaining flexibility for meaningful conversations with families. 

• Later this year, we’ll launch Advanced Sleep Checks, aligning with ACECQA best practices and Red Nose guidelines, to capture richer data points, such as sleep position, room temperature and child preferences, all to help services keep families informed and confidently compliant. 
• And coming soon, Playground AI, an innovative, time-saving feature that will assist educators in documenting and sharing children’s learning stories more efficiently. 

• Training Sessions: 742
• Regular Webinar Subscribers: 1,172
• Unique Learning Path Views: 6,207
• Certification Attempts: 432

• More innovative, faster platforms—expect enhanced automation, improved reporting, and a smoother user experience.
• Wellbeing and sustainability—supporting educators and children holistically, from mental health to meaningful pedagogy.
• More community and content—events, road shows, learning management system and resources that will help educators focus on learning, safety and relationships.
• Enhanced family engagement—tools that make learning visible, health updates seamless and everyday moments more connected.